School hostel management system
Hostel Management System for Schools
Rooms and beds, who is boarding, the nightly register and health records for every boarder — in the same system as the rest of your school.
Part of Karobar school software · included in the Business plan · set up for you
Rooms and beds
Every room, every bed, at a glance
Add your hostels and their rooms by block and floor with each room's capacity. The hostel dashboard shows occupancy, free beds and rooms taken out for maintenance.
- Hostels and rooms by block and floor
- Capacity, occupancy and beds free
- Rooms out of service for maintenance
Boarders
Allocate a bed, move a boarder out
Allocate a bed to a student — from any campus of your school. When they move out, one action closes the stay and frees the bed. Boarding fees are part of the student's fees.
- Bed allocation for students from any campus
- Moving out frees the bed in the same step
- Boarding fees linked to the student's fees
Night register and health
The night roll-call and health records
Mark the nightly hostel register for all boarders in one go, kept separate from the school day's attendance. Keep each boarder's medical records and emergency information where the warden can find them.
- Nightly register, marked for the whole hostel at once
- Medical records and emergency information
- Occupancy, allocation, attendance and medical reports
One system
It works with the rest of your school
Fees, attendance, exams, timetable, transport, hostel and the parent portal share one set of student records — nothing is typed twice.
Live demo
Try it on a working school
Sign in to a demo school with real-looking data. No sign-up needed.
School admin
The full school software
demoschool@karobar.com- Password
demo1234
- Add a student or a whole class
- Mark attendance and enter marks
- Collect a fee and print the receipt
- Print a result card or ID card
Portal
Teachers, parents, students, office
- Teacher
TCH-001 - Parent
P-0001 - Student
ST-1024 - Office (accounts)
STF-001
Password for all: demo1234
A real demo school with 900 students. Change anything you like — the demo resets every night.
FAQ
Questions schools ask
Which plan includes the hostel?+
The hostel module is part of the Business plan. Get a quote and we'll price it for your school.
Is hostel attendance separate from school attendance?+
Yes. The nightly hostel register is kept separately from the school day's attendance.
Can boarders come from different campuses?+
Yes. A bed can be allocated to a student from any campus of your school.
How are boarding fees charged?+
Boarding fees are part of the student's fees, alongside tuition and transport, and every payment gets a raseed.
Let's set it up together
Run the hostel from the same system
Rooms, beds, the night register and health records — part of the Business plan, set up for you.