A fee voucher — also called a fee challan or fee slip — tells a parent exactly what to pay, by when, and where. When the format is unclear, parents pay the wrong amount, pay late, or lose the slip and the office spends the month chasing them. This guide lists the fields a school fee voucher needs, shows a sample format, and ends with practical ways to cut down on late payments.
Why vouchers are printed in copies
When parents pay at a bank, the voucher is usually printed on one page in three or four parts:
- Parent's copy — stamped by the bank and kept as proof.
- School's copy — returns to the school so the payment can be recorded.
- Bank's copy — kept by the branch.
- Some schools add a fourth accounts copy.
Schools that collect fees at their own counter often skip the bank copy and give a receipt instead.
Fields every fee voucher needs
School and bank details
- School name, campus and logo
- Bank name, branch and the school's account number
- Voucher (challan) number — unique, so payments can be matched
Student details
- Student name and father's or guardian's name
- Class, section and roll or admission number
- Fee month (for example, October 2026)
Fee breakdown
- Each fee head on its own line: tuition, transport, examination, lab, etc.
- Any concession or discount, shown as a minus line
- Arrears from earlier months, if any
- Total payable before the due date
Dates and fines
- Issue date and due date
- Late fine (per day or fixed) and the amount payable after the due date
- Validity — the last date the bank will accept the voucher
Instructions
- Where and how to pay, and what to bring back to school
- A phone number for fee questions
- Space for the bank stamp and the cashier's signature
Sample fee voucher format
Each copy of the voucher carries the same information. Here is one copy, laid out as a table:
| Bank / Account | Your bank, branch name — account no. 0000-0000000 |
|---|---|
| Student | Ayesha Khan d/o Tariq Mehmood |
| Class / Roll no. | Grade 5 – A / 12 |
| Fee month | October 2026 |
| Issue date / Due date | 1 Oct 2026 / 10 Oct 2026 |
| Fee head | Amount (Rs) |
|---|---|
| Tuition fee | 6,500 |
| Transport fee | 2,500 |
| Sibling discount | – 650 |
| Arrears | 0 |
| Payable by due date | 8,350 |
| Late fine (after due date) | 50 per day |
Names, amounts and account details are an example only.
How to reduce late fee payments
- Issue vouchers on the same day every month, with at least seven days before the due date.
- Show the after-due-date amount on the voucher itself. Parents respond to a number more than a rule.
- Put arrears on the voucher. A separate reminder for old dues is easy to ignore.
- Record payments the day they arrive, so reminders don't go to parents who have already paid — nothing annoys a paying parent more.
- Keep a defaulter list by class, and have the class teacher, not just the office, follow up.
- Let parents check their balance without calling the office — on a parent portal or by message.
Fee voucher checklist
- Unique voucher number
- School, campus, bank and account details
- Student, guardian, class, roll number and fee month
- Each fee head, discounts and arrears listed separately
- Due date, late fine and amount after due date
- Copies for parent, school and bank, with space for the bank stamp