A result card (report card, or progress report) is the one document every parent reads carefully. A good format answers three questions in a few seconds: how did my child do overall, in which subjects, and what should happen next. This guide lists the parts a result card needs, gives a sample format you can copy, and covers the mistakes that cause complaints on result day.
The sections of a result card
1. School header
School name, logo, campus and address, the session (for example 2026–27) and the exam name — "Mid Term Examination" or "Final Term Examination".
2. Student details
Student name, father's or guardian's name, class and section, roll number and admission (GR) number. Admission number matters when two students share a name.
3. Subject-wise marks
One row per subject with total marks, marks obtained, percentage and grade. If the exam has parts (theory and practical, written and oral), show them as separate columns so the total is easy to check.
4. Summary
Grand total, overall percentage, overall grade, and the result — pass, fail or promoted. Some schools also show position in class; decide on a clear policy for ties before printing.
5. Attendance
Days present out of working days in the term. Parents often connect low marks with absences only when they see both on the same page.
6. Remarks and signatures
A short remark from the class teacher, then signatures of the class teacher and principal, the issue date, and space for the parent's signature if the card comes back to school.
Sample result card format
The layout below fits on one A4 page in portrait.
| Student name | Ayesha Khan |
|---|---|
| Father's name | Tariq Mehmood |
| Class / Section | Grade 5 – A |
| Roll no. / Admission no. | 12 / ADM-2021-0347 |
| Examination | Final Term Examination, Session 2026–27 |
| Subject | Total | Obtained | % | Grade |
|---|---|---|---|---|
| English | 100 | 84 | 84% | A |
| Urdu | 100 | 77 | 77% | B |
| Mathematics | 100 | 91 | 91% | A+ |
| Science | 100 | 80 | 80% | A |
| Social Studies | 100 | 92 | 92% | A+ |
| Islamiyat | 50 | 44 | 88% | A |
| Grand total | 550 | 468 | 85.1% | A |
| Result | Pass — promoted to Grade 6 |
|---|---|
| Attendance | 182 of 190 days |
| Class teacher's remarks | Consistent effort. Practise Urdu writing over the holidays. |
| Signatures | Class teacher · Principal · Parent |
Names and marks above are an example, not a real student.
A common grading scale
There is no single national scale for school report cards; boards and school systems use their own. Many private schools use bands like these — whatever you choose, print the scale on the back of the card.
| Percentage | Grade | Meaning |
|---|---|---|
| 90 – 100 | A+ | Outstanding |
| 80 – 89 | A | Excellent |
| 70 – 79 | B | Very good |
| 60 – 69 | C | Good |
| 50 – 59 | D | Satisfactory |
| 40 – 49 | E | Needs improvement |
| Below 40 | F | Fail |
Mistakes that cause complaints
- Totals that don't add up. One wrong entry in a spreadsheet formula changes the position of a whole class. Check totals before printing, or let software calculate them.
- Percentages rounded differently on different cards. Pick one rule (one decimal place, for example) and use it everywhere.
- A grading scale nobody can see. If the scale is not printed, parents argue about the grade instead of the marks.
- Generic remarks. "Good" on every card tells parents nothing. One specific sentence is enough.
- Results released before they are checked. Agree who approves results, and release them on one day for the whole class.
Result card checklist
- School name, logo, campus, session and exam name
- Student name, guardian, class, section, roll and admission number
- Subject-wise total, obtained, percentage and grade
- Grand total, overall percentage, grade and result
- Attendance for the term
- Teacher's remark, signatures and issue date
- Grading scale printed on the card